Chargebee accounting with file import
Import your Chargebee data into KudTax as a CSV or XLSX file. Review the imported amounts and references and prepare them for reconciliation and accounting.
Chargebee bills subscriptions, and subscriptions are the case where payment and revenue sit furthest apart. An annual contract paid in January is not January's annual revenue. It is a liability towards the customer that turns into revenue month by month. Without deferral you overstate the first month and understate the other eleven.
How Chargebee works with KudTax
01
Export your Chargebee file
Download the appropriate export from Chargebee. The supported file and fields depend on the import format.
02
Upload the file to KudTax
Upload the export file to KudTax. The Chargebee integration processes the data contained in the file.
03
Review the import and matches
Check the imported amounts, dates and references. Add missing documents and review unresolved matches before continuing.
04
Prepare your accounting data
Prepare the imported data for your accounting workflow. Review the posting rules and export file with your accountant.
What KudTax reads from Chargebee
- Where the export lives
- Chargebee → Reports → Revenue Recognition, or Exports → invoices and transactions as CSV
- What the portal calls the file
- Invoice and transaction export
- Formats
- CSV / XLSX
Line-item types recognised
- Subscription invoices with term
- Revenue deferrals per period
- Upgrades and prorated charges
- Cancellations and credit notes
- Payments received and charges
What to watch for with Chargebee
Prepayment is a liability
The prepaid part of a contract is deferred as a liability until the service is delivered. Book the whole annual invoice as revenue at once and the first month's result is overstated and the next eleven understated — which only becomes visible in the year-on-year comparison.
Prorated charges need the same period
Switching plan mid-term produces prorated credits and additional charges. Booked to the document date rather than the service period they shift revenue between periods without changing the total — the hard kind of error to find.
Why connect Chargebee with KudTax
Fee & gross separation
Separates payment processing fees into expense accounts so P&L and tax bases stay exact.
Automatic open item clearing
Matches bundled payout batches to individual customer invoices automatically.
Multi-currency conversions
Accurately calculates exchange rates and posting amounts for foreign currency payouts.
Clearing entries for review
Uses transit accounts (Geldtransit) so bank statements and payment gateways balance to the cent.
Chargebee integration – FAQ
Automate your Chargebee accounting today
Explore the workflow in the product tour and check whether your Chargebee export matches the supported import format before getting started.
