PayPal + KudTax
Connect PayPal to KudTax to clear open items automatically – split net payouts, transaction fees and multi-currency conversions into clean DATEV journal entries.
For most sellers PayPal is the payment route with the most individual entries, and the smallest ones. Every transaction carries its own fee, refunds run as separate events, and payouts to the bank bundle any number of them together. The bank statement ends up showing one figure with hundreds of transactions behind it.
How PayPal works with KudTax
01
Connect PayPal account
Connect your PayPal account safely via OAuth or restricted API key.
02
Import payouts & fee logs
KudTax automatically fetches payout batches, individual transactions, processing fees and currency conversions.
03
Automated clearing & matching
Clears open invoice balances against PayPal payout batches while booking processing fees to separate expense accounts.
04
DATEV & bank reconciliation
Outputs audit-ready financial entries linking bank deposits, payout accounts and fee receipts.
What KudTax reads from PayPal
- Where the export lives
- PayPal → Activity → Reports → Download activity (transaction report including the fee column)
- What the portal calls the file
- Transaction report (activity CSV)
- Formats
- CSVTSV
Line-item types recognised
- Incoming payments per order
- Transaction fees
- Refunds and partial refunds
- Buyer-protection cases and chargebacks
- Payouts to the bank account
- Currency conversions
What to watch for with PayPal
The fee hides inside the receipt
PayPal credits the net amount to the balance — gross payment less fee in one step. Capture only that net figure and the fee expense is missing entirely while revenue is understated. Both sides need separate entries even though only one reaches the balance.
The balance is an account of its own
Between a payment reaching PayPal and the payout landing in the bank sits a balance that has to be carried on the books. Booking only the bank transfer leaves a balance-sheet-date holding that never appears in the accounts.
Foreign currency converts twice
PayPal converts foreign-currency payments at its own rate, which differs from the reference rate. The difference is an expense or income in its own right and does not belong silently inside revenue.
Why connect PayPal with KudTax
Fee & gross separation
Separates payment processing fees into expense accounts so P&L and tax bases stay exact.
Automatic open item clearing
Matches bundled payout batches to individual customer invoices automatically.
Multi-currency conversions
Accurately calculates exchange rates and posting amounts for foreign currency payouts.
GoBD bank-transit booking
Uses transit accounts (Geldtransit) so bank statements and payment gateways balance to the cent.
PayPal integration – FAQ
Yes, per transaction. The fee expense stays attached to the order it arose from instead of standing as a monthly lump sum.
As its own cash account. Receipt, fee and later payout are three traceable steps rather than one summary entry.
Yes. Fees are recognized as separate expense lines so your P&L statement remains accurate.
KudTax unbundles payout transfers and clears individual customer invoices line-by-line.
Automate your PayPal accounting today
Join the online sellers who let KudTax handle the numbers. Create a free account and connect PayPal in minutes.
