Amazon Pay accounting with file import
Import files from Amazon Pay into KudTax and prepare the data they contain for reconciliation and accounting. You start the import by uploading a file.
Amazon Pay is used in your own shop rather than on the marketplace, and that is where the most common mix-up lies. Its payouts run through their own report, separate from the marketplace settlement. Read both sources without keeping them apart and you either book the same revenue twice or attribute fees to the wrong channel.
How Amazon Pay works with KudTax
01
Export your Amazon Pay file
Download the appropriate export from Amazon Pay. The supported file and fields depend on the import format.
02
Upload the file to KudTax
Upload the export file to KudTax. The Amazon Pay integration processes the data contained in the file.
03
Review the import and matches
Check the imported amounts, dates and references. Add missing documents and review unresolved matches before continuing.
04
Prepare your accounting data
Prepare the imported data for your accounting workflow. Review the posting rules and export file with your accountant.
What KudTax reads from Amazon Pay
- Where the export lives
- Amazon Pay Seller Central → Reports → transaction or settlement report (separate from the marketplace report)
- What the portal calls the file
- Amazon Pay settlement report
- Formats
- CSVXLSX
Line-item types recognised
- Payments from your own shop
- Transaction fees
- Refunds
- Chargebacks
- Payouts to the bank account
What to watch for with Amazon Pay
Amazon Pay is not the Amazon marketplace
Both are called Amazon, both pay out, and both produce reports — but they cover different sales. Mix the reports and you get either duplicated revenue or a fee attributed to the wrong channel, and the per-channel margin is wrong for both.
The order is in the shop, the payment is at Amazon
Amazon Pay knows the payment, not the basket. VAT rates and line items come from the shop system, and without both sides you are missing either the taxable base or the actual flow of money.
Why connect Amazon Pay with KudTax
Fee & gross separation
Separates payment processing fees into expense accounts so P&L and tax bases stay exact.
Automatic open item clearing
Matches bundled payout batches to individual customer invoices automatically.
Multi-currency conversions
Accurately calculates exchange rates and posting amounts for foreign currency payouts.
Clearing entries for review
Uses transit accounts (Geldtransit) so bank statements and payment gateways balance to the cent.
Amazon Pay integration – FAQ
Automate your Amazon Pay accounting today
Explore the workflow in the product tour and check whether your Amazon Pay export matches the supported import format before getting started.
