VR Payments accounting with file import
Import files from VR Payments into KudTax and prepare the data they contain for reconciliation and accounting. You start the import by uploading a file.
VR Payments is the card-acquiring provider of the German cooperative banks and is widespread in branch businesses with a terminal. What characterises it is the separation of money flow and cost: daily turnover arrives as a credit, the charges arrive as a monthly invoice. The two belong together even though they never hit the account on the same day.
How VR Payments works with KudTax
01
Export your VR Payments file
Download the appropriate export from VR Payments. The supported file and fields depend on the import format.
02
Upload the file to KudTax
Upload the export file to KudTax. The VR Payments integration processes the data contained in the file.
03
Review the import and matches
Check the imported amounts, dates and references. Add missing documents and review unresolved matches before continuing.
04
Prepare your accounting data
Prepare the imported data for your accounting workflow. Review the posting rules and export file with your accountant.
What KudTax reads from VR Payments
- Where the export lives
- VR Payments merchant portal → Transactions → export daily closings and the fee statement
- What the portal calls the file
- Daily closing and fee statement
- Formats
- CSVPDF
Line-item types recognised
- Card turnover per terminal
- Daily credits
- Charges per the monthly invoice
- Refunds
- Terminal rental
What to watch for with VR Payments
Turnover arrives daily, the invoice monthly
The daily credit is gross and the charge follows at month end on its own invoice. Book only the credits and for a whole month the cost of card acceptance is missing from the numbers — then an invoice arrives that no longer attaches to any turnover.
Several terminals, one credit
With several tills or branches the turnover converges into one credit. Without a split per terminal you can neither evidence the till records per location nor see which location contributes what.
Why connect VR Payments with KudTax
Automated Z-report import
No manual typing of daily closing receipts into cashbooks or spreadsheets.
VAT & payment split
Properly splits 7% vs 19% VAT rates and cash vs card terminal payments.
Terminal fee recognition
Extracts card terminal fees automatically into expense categories.
Point-of-sale data for review
Produces daily structured records that satisfy tax audit requirements.
VR Payments integration – FAQ
Automate your VR Payments accounting today
Explore the workflow in the product tour and check whether your VR Payments export matches the supported import format before getting started.
