Whatnot accounting with file import
Import files from Whatnot into KudTax and prepare the data they contain for reconciliation and accounting. You start the import by uploading a file.
Whatnot sells in live streams — by auction, in real time, often dozens of lots closing in one show. The sale price is only fixed at the hammer, not before. That is unfamiliar territory for bookkeeping: there is no basket with a calculated margin, but a series of individual transactions whose revenue only exists at the moment the lot closes.
How Whatnot works with KudTax
01
Export your Whatnot file
Download the appropriate export from Whatnot. The supported file and fields depend on the import format.
02
Upload the file to KudTax
Upload the export file to KudTax. The Whatnot integration processes the data contained in the file.
03
Review the import and matches
Check the imported amounts, dates and references. Add missing documents and review unresolved matches before continuing.
04
Prepare your accounting data
Prepare the imported data for your accounting workflow. Review the posting rules and export file with your accountant.
What KudTax reads from Whatnot
- Where the export lives
- Whatnot Seller Hub → Payouts or Reports → export the sales and payout report
- What the portal calls the file
- Sales and payout report
- Formats
- CSV
Line-item types recognised
- Hammer prices per lot
- Sales commissions
- Payment charges
- Shipping shares
- Refunds
- Payouts
What to watch for with Whatnot
Revenue arises at the hammer
What governs is the moment the lot closes, not the shipment and not the payout. On shows that run past midnight the hammer therefore falls on the day of the show rather than the day of fulfilment — and at a month end that is the difference between two periods.
Regular live selling is a trade
Recurring selling with an intention to profit is a trade, whatever it started out as. From that point VAT and record-keeping duties apply from the beginning — retroactively, not from the day the penny drops.
Why connect Whatnot with KudTax
Gross vs net fee splitting
Automatically splits net payouts into gross revenues, commissions, and shipping fees so expense accounts stay accurate.
EU-wide dispatch & OSS compliance
Tracks dispatches across EU warehouses and assigns correct country VAT rates for OSS filings.
Period boundary reconciliation
Accurately splits settlements that cut across month-ends into correct calendar accounting months.
DATEV EXTF & document references
Prepares posting data for your DATEV export. Review account assignments, completeness and document references with your accountant.
Whatnot integration – FAQ
Automate your Whatnot accounting today
Explore the workflow in the product tour and check whether your Whatnot export matches the supported import format before getting started.
